Business Emails: Setup, Providers, and Best Options

Learn how to set up a professional business email, compare top email providers, and choose the best option for your SME. Boost credibility and streamline communication!

Blue Horizons Innovation

Blue Horizons Innovation

— 1 min read
Business Emails: Setup, Providers, and Best Options

A professional email (e.g., yourname@yourcompany.com) boosts credibility and brand trust. Unlike free email services like Gmail or Yahoo, a business email establishes professionalism and enhances communication with clients.

What You Need for a Business Email

  1. A Domain Name – Purchase from domain registrars like Namecheap, GoDaddy, or Google Domains.
  2. DNS Configuration – Set up MX, SPF, DKIM, and DMARC records to ensure proper email delivery and security.
  3. An Email Hosting Provider – Choose a service to host and manage your emails.

Here are some of the best email hosting providers for SMEs:

Google Workspace

  • Features: 30 GB storage, integration with Google apps, 24/7 support.
  • Pricing: Starts at $7/user/month.

Microsoft 365 Business Basic

  • Features: 50 GB mailbox, 1 TB OneDrive storage, web-based Office apps.
  • Pricing: Starts at $7.20/user/month.

Zoho Mail

  • Features: Web and mobile access, calendar, and email filtering.
  • Pricing: Starts at $1/user/month.

Namecheap Private Email

  • Features: Secure email hosting with customizable storage.
  • Pricing: Starts at $1.24/user/month.

Proton Mail for Business

  • Features: End-to-end encryption, high privacy, secure storage.
  • Pricing: Starts at $7.50/user/month.

Which Email Provider Is Best for Your SME?

Provider Best For
Google Workspace Businesses that rely on Google services and need seamless Gmail integration.
Microsoft 365 Companies using Outlook and Microsoft Office applications.
Zoho Mail Budget-conscious businesses looking for basic email services.
Namecheap Email Small businesses that already own a Namecheap domain.
Proton Mail Privacy-focused businesses needing encrypted emails.

Choosing the right business email depends on your budget, required features, and ease of use. For SMEs already using Gmail, Google Workspace is the best option. For cost-saving, Zoho Mail or cPanel email (if hosting is included) can work. Always check providers’ websites for the latest pricing and feature updates.

Disclaimer: Prices are subject to change. Please verify with the official provider before purchasing.

Read more